Exhibitiors' Guide
  >> Catalogue
  >> Staff’s Card
  >> Item Rent
  >> Hotel Booking
  >> Visa Service
  >> Invitation Letter
  >> Transportation Services
  >> Build-up Services
  >> Notice of laying out
  >> way to the  venue
     
  Transportation Services  
Guangzhou Baiyun International Convention Center  
 

DEADLINES
1. Receipt of declaration form for exhibits and other shipping documents.                 Sep 12,2008
2. Collection of film/video tapes/slides, 3 sample of literature and advertising gifts.    Sep 12, 2008
3. Arrival of General Exhibits in HongKong Port by sea.The IPPC MARK must be on all sides
   of the wooden  package or Non-wooden Packing Materials 7 days prior to the arrival of the
   vessel                                                                                                                  Otc 12,2008
4. Arrival of General Exhibits in HongKong Airport. The IPPC MARK must be on all sides of
    the wooden package or Non-wooden Packing Materials 2 days prior to the arrival of the
   Airport                                                                                                               Otc 12, 2008
5. Inbound payment to DRAGON LINK ENTERPRISES LTD.                           Otc 18, 2008

TARIFF
A. INWARD
- By Sea Freight
        Freight from arrival HongKong Port up to deliver Exhibitor’s Booth in Guangzhou
        US$180.00per cbm or per 1000 kgs/Exhibitor
        Min.3 cbm per Exhibitor per Shipment
        1 x 20’ standard container : Min. Charge = 23 cbm
        1 x 40’ standard container : Min. Charge = 46 cbm
        Terminal Handling Charges in HongKong
        US$30.00 per cbm per Exhibitor (Min. 3 cbm per Exhibitor per Shipment) 
- By Air Freight

       Freight from arrival HongKong Airport up to deliver Exhibitor’s Booth
       US$2.20/kg/Exhibitor/AWB, Min. Charge: 100 kgs per AWB per Exhibitor
       Terminal Handling Charges in HongKong Airport
       US$1.00/kg/Exhibitor/AWB, Min. Charge:100 kgs per AWB per Exhibitor
AIRFREIGHT VOLUME/WEIGHT RATIO 6:1 (WHICHEVER YIELDS GREATER REVE
NUE)
Services for A. Includes:
      a、Delivery of exhibits from HongKong Port/HongKong Airport to store area 
      b、Pick up from store area to Exhibitor’s Booth
      c、Unpacking of exhibits
      d、Position of exhibits into Booth in accordance with exhibitor’s layout plan or instruction
           (ONE LIFT ONLY)  
      e、Removal of empty cases and packing materials from Booth to storage area including 
            proper sorting   
      f、Storage of empty cases and packing material during exhibition
      g、Supervision
B. OUTWARD
- By Sea Freight
     
Freight from arrival deliver Exhibitor’s Booth up to HongKong Port in HongKong 
      US$180.00per cbm or per 1000 kgs/Exhibitor 
      Min.3 cbm per Exhibitor per Shipment 
       1 x 20’ standard container : Min. Charge = 23 cbm
       1 x 40’ standard container : Min. Charge = 46 cbm
       Terminal Handling Charges in HongKong
       US$30.00 per cbm per Exhibitor (Min. 3 cbm per Exhibitor per Shipment)
- By Air Freight
      Freight from arrival deliver Exhibitor’s Booth up to HongKong Airport
      US$2.20/kg/Exhibitor/AWB, Min. Charge: 100 kgs per AWB per Exhibitor
      Terminal Handling Charges in HongKong Airport
      US$1.00/kg/Exhibitor/AWB, Min. Charge:100 kgs per AWB per Exhibitor
 AIRFREIGHT VOLUME/WELGHT RATIO 6:1 (WHICHEVER YIELDS GREATER
 REVENUE)
Services For B. Includes:
      a. arrangement with exhibitor’s during show for instruction of return shipment 
      b. Return of empty cases and packing material to Exhibitor’s Booth after show closes 
      c. Re-Packing of exhibits
      d. Removal of Exhibits from Exhibition Center to storage area
      e. Delivery of exhibits to HongKong airport/HongKong Port
      f. Supervision
C. ADDITIONAL CHARGES
     1. Documentation service fee per Consignment per Exhibitor
         a. Inward Charge : US$95.00
         b.Outward Charge : US$95.00
      2. Customs clearance per Consignment per Exhibitor
        a.Inward Charge : US$95.00
        b.Outward Charge : US$95.00
      3. Translation of declaration form for temporary import exhibits US$8.00 per page Min.
          USD35.00
      4.Data entry of declaration from into the computer by the customs broker US$8.00 per
         page Min.USD35.00 
      5.Storage fee at Cutoms Bounded Warehouse – US$6.00 per CBM per day
      6.Quarantine Fee - US$10.00 per package 
      7.Plant Inspection Fee – US$100.00/Shipment/Item 
      8.Import & Re-Export declaration fee in Hong Kong -- 0.1% on CIF value
      9.Gate charge—USD30/per exhibitor per shipment.
     10.Import Duty will be charged according at cost.
      9. Fumigation fee:
          9.1 Under 2 cbm US$100.00 per shipment per exhibitor
          9.2 2 cbm and / or over 2 cbm US$160.00 per shipment per exhibitor 
          9.3 20’ft Container and or 40’ft container US$240 per container
D. OTHER SERVICE FEE
      1. Repackaging of sold exhibits and on-site handling US$90.00 per cbm or per 1000 kgs Min.
       Charge: 2 cbm per Shipment per Exhibitor
       Service package includes:  
         a. Repackaging of exhibits with proper labeling
         b. Removal of exhibits to storage area c. Supervision
     2. Heavy Lift surcharge on exhibits

         a. From 2001 kgs to 4000 kgs at US$4.00 per 100 kgs 
         b. From 4001 kgs to 6000 kgs at US$5.00 per 100 kgs
         c. From 6001 kgs to 8000 kgs at US$6.00 per 100 kgs
         d. From above 8001 kgs at US$7.00 per 100 kgs
     3. Awkward/bulky exhibits surcharge Surcharge on exhibits of size greater than 3m long
         x 2.2m wide x 2.3m high-subject to separate quotation
     4. Storage in destination warehouse for early arrival exhibits (12 days before move-in date)
         a. Seafreight - US$2.00 per cbm per day 
         b. Airfreight - US$1.00 per 10 kgs per day
     5. Surcharge on exhibits handled after shipping deadlines stated 30% of normal rate
     6. Return of empty container to destination terminal
        a. US$250.00/20’ Container 
        b. US$300.00/40’ Container
     7. On-site local labor/supervision US$4.00 per hour, Min. Charge: one hour This charge
         is valid only on Monday to Friday and from 08:30 hours to 16:00 daily. Saturday,
         Sunday, public holiday (local) and overtime is billed at double the above rate. 
     8. Forklift Equipment
        a. Rate for up to 3 tons capacity: US$15.00 per hour 
        b. Rate for up to 5 tons capacity: US$20.00 per hour Min. Charge for a & b: 4 hours
     9. Give-up and consumed of the exhibits US$50.00/Shipment less than 3cbm If the shipment
          more than 3cbm, we will collect US$60.00 for it.
    10. Shipment Under House Bills, House Airway Bill or incorrect consignee, we will charge
          US$100.00 per exhibitor per consignment
    11. Transferred Exhibits from / to other Exhibitions, to apply a customs cover note for transfer
           in bond – US$100.00 per permit
     12. Shipment under ATA Carnet, Customs inspection fee – US$50.00 per shipment
     13. For prepaid package via courier service deliver to our Guangzhou office We will
           charge – US$80.00 per cbm to deliver to exhibitor booth in Guangzhou
REMARKS:
     1. Above rates are quoted for one individual piece with dimensions not exceeding 3m long x
         2.2m wide x 2.3m high
     2. Above rates are applied for exhibits to be displayed on the ground floor. Surcharge for
         exhibits on the foyer and mezzanine is: 
         a. By sea - US$12.00/cbm b. By air - US$0.10/kg
     3. For exhibits which to be shipped by air-mail / courier service to arrival HongKong,
         charges will be same as A. INWARD, By Air Freight item 2.1 plus ADDITIONAL 
         CHARGE, item 2 as   mentioned above. All overseas airfreight shipments must be
         shipped on “FREIGHT PREPAID” basis.
     4. You must supply with us the following documents for Customs Clearance: Original

         Bill of Loading Packing List and Commercial Invoice Certificate of origin hygiene-sanitary
         certificate issued by the Hygiene Bureau of the Origin countr
SHIPPING INSTRUCTION
DOCUMENTATION
    1. DECLARATION FORM FOR EXHIBITS
        This is the most important importation document for customs clearance in China for both
        before and after the exhibition.
       All items shipped must be listed on the DECLARATION FORM FOR EXHIBITS WITH
       H.S. CODE for each package, so that Chinese Customs may identify every package upon
       examination. For literature you can list the total quantity of each category on one form.
       Please complete DECLARATION FORM WITH H.S.CODE for each package and
      submit 4 copies to Dragon Link Enterprises Ltd. the soonest.

    2. FOR AIRFREIGHT CONSIGNMENT
        a. Following details must be shown on all master airwaybills:
            i) Consignee: Dragon Link Enterprises Ltd.
               Unit B, 15/F., Way On Commercial Building
               500 Jaffe Road
               Causeway Bay
               Hong Kong
            ii) Notify:
              CIPAS
               Tel.: 852-2836 5166 
               Fax.: 852-2838 4856
            iii) Please ensure the following clause is stipulated on the airwaybill to facilitate prompt
                delivery at airport and avoid delay due to transfer to other warehouse
               . “URGENT EXHIBITION GOODS: PLEASE KEEP AT AIRPORT”
             iv) Freight Prepaid
     3. FOR SEAFREIGHT SHIPMENT DIRECT TO HONGKONG PORT
         a. following details must be shown on all Bill of Lading:
             i) Consignee: Dragon Link Enterprises Ltd. Unit B, 15/F., Way On Commercial
                 Building 500 Jaffe Road Causeway Bay Hong Kong
             ii) Notify:
                CIPAS
                Tel.:852-2836 5166
                Fax.: 852-2838 4856
FOR DOCUMENTATION 2 + 3 Following shipment details must be received by “Dragon Link Enterprises Ltd.(Fax No.:86 20 38258656 or E-mail fanny@dragon-link.com) prior to flight arrival HongKong Airport / at least 10 days prior to vessel arrival HongKong Port as pre-advice:
     1) MAWB No. / MBL No.

     2) Flight No. / Name of vessel and Voy. No.

     3) Date of arrival HongKong Airport or HongKong Port

     4) Copy of Airwaybill / 2 Original Ocean Bill of Lading

     5) Weight and measurement of each package

     6) Special handling information if applicable

     7) DECLARATION FORM for General Exhibits
CUSTOMS CLEARANCE
Prior to its release, all merchandise imported into China is subject to customs inspection. Dragon
Link Enterprises Ltd. will arrange for entry and customs clearance on behalf of the participants.
     1、LITERATURE/FILMS/SLIDES/VIDEO TAPES
          
All of the above items must be submitted to Chinese Customs for approval prior to the
           opening of the show before their display and distribution. Details of this procedure are:
            i) 3 samples of all literature (including brochures, leaflet) must be submitted to our office
                no later than Sep12, 2008 for on forward to China for approval.
            ii) Films, slides, video tapes are to be received by our office no later than Sep 12,2008
               for on-forward to China for approval. It is advisable to send all video-tapes and
              slides (or their script and description) to DRAGON LINK as per
              our deadline for censoring in China. Otherwise, they have be submitted on the spot to
              the Chinese Customs through DRAGON LINK on-site staff before making use
              of them in exhibition. Exhibitors planning to carry this kind of equipment personally into
              China may be required to pay a deposit to the Chinese Customs for the release of these
              equipment into China.
    2. ADVERTISING GIFTS/GIVE-AWAY ITEMS
       
 i) 3 samples of each advertising gift are to be received by our office no later than Sep 24,
            2007 for on-forward to China for approval. Please take note that tax may be levied by
             the Chinese Customs and distribution of advertising gift is strictly prohibited without
             Chinese Custom approval.
        ii) Give-away items are dutiable. Taxes have to be paid as per Chinese Customs Rules and
             Regulations.
     3. EXHIBITS FROM LOCAL SUPPLIERS
        
Local exhibits are those already cleared by Customs and duty-paid goods in China
         The Exhibition Division of Guangzhou Customs is no longer involved in the registration of
         local exhibits delivered by the local suppliers for exhibitions at the Center. Instead the
         security department of The Guangzhou China National Agricultural Exhibition Center is
         responsible for the registration. Those exhibitors having local exhibits must register with the
         security of their exhibition hall upon moving in those exhibits. The security of the Guangzhou
        China National Agricultural Exhibition Center will not allow moving-out of the local exhibits
        if they did not register during moving-in. This only applies to local exhibits and not those
        bonded exhibits from overseas.
D. DUTIABLE GOODS
      
The Hong Kong Government will charge duties for the followings goods: 
       1. Tobacco - All kinds of tobacco including cigar, cigarette Please note that 
       cigarettes without following description together with proper Chinese translation printed 
       on the outside of each pack of cigarette are not allowed to be imported into Hong Kong:
“HONG KONG GOVERNMENT HEALTH WARNING: CIGARETTE SMOKING IS HAZARDOUS TO YOUR HEALTH”
       3. Hydrocarbon - All kinds of petroleum products including refined petroleum and diesel
           for automobiles.
       4. Industrial Alcohol - Exhibitors shall be responsible for all duties in Hong Kong and
           such items must be packed separately. Purchase invoice together with List of Exhibits
           should reach Dragon Link Enterprises Ltd. at least 7 working days before cargo arrival
           in Hong Kong.
E. DANGEROUS CARGO
       In case you have any goods, which are classified as dangerous/hazardous cargo, 3 copies
       of certified IMCO class certificate must be sent to Dragon Link Enterprises Ltd. along
       with other documents.
F. QUARANTINE
      In accordance to the Law of People’s Republic of China on the entry and exit Animal/Animal
      Product/Wastes of Animal Nature Quarantine, needing about 20 work days, whose charges 
      and fees belong to the fact payment.
          i) Whoever intends to carry or post “Animal” into the country must submit an application
             in advance and go through the formalities for examination and approval of quarantine
             inspection.
          ii) Whoever carries “Animal” into the country must hold Hygiene Certificate issued by the
              exporting country or region.
          iii) The Quarantine Office shall collect fees, according to relevant regulations, for
               performing quarantine inspection. iv) To prevent infectious or parasitic diseases from
               spreading into the “Animal” on the means of leaving the country shall be disposed of
               and may not be transferred or cast away without authorization. v) Whoever violates
               the provisions of this Law shall be fined for criminal responsibility by the Port Animal

               and Plant Quarantine Office
NOTE: The terms “Animal” means the animals, whether domesticated or wild, such as livestock, poultry, beasts, snakes, tortoises, fishes, shrimps and prawns, crabs, shellfishes, silkworms and bees.

PACKING INSTRUCTIONS
It is recommended that whenever possible, exhibitor’s material must be packed in cases and/or crates suitable for us for return shipments, if necessary. To protect goods against multiple handling during transit, it is recommended that contents be securely choked, blocked and braced, please ensure that:
     1. All exhibits packed in cases must be well covered and water proofed due your exhibits
         will store at open area before or after the exhibition.
     2. All crates/cases should be bolted rather than screwed or nailed.
     3. Stapled or “stitched-nailed” crates or cartons should not be used except for disposable

         goods.
     4. If crates/cases cannot be slung, they should be mounted on skids to facilitate the handing
         with forklift trucks. 
     5. Exhibitor, at their discretion, may plan to exhibit equipment on “skid”, as the floor
         may not always be completely level. These “skid” must however be suitably covered
         to preserves the overall presentation of the exhibition.
     6. To minimize risk of loss, damage or delay, avoid shipping your exhibit in small packages.

MARKING INSTRUCTIONS 
All packages must show the following information:
China(Guangzhou) International Pets and Aquarium Supplies Exhibition(CIPAS)
Oct 25th -28th , 2008
Exhibitor’s Name:
Hall No.:
Booth No.:
Package                                       of
Gross Weight:                               kgs
Net Weight:                                  kgs
Dimension: LxWxH                      cms
Volume :                                      CBM
Country of Origin :                        Made in
Please apply a minimum of two shipping labels per package and use only the metric system
when stating dimensions and weight.
Special Markings
In addition to the above, markings should be shown on the sides of the crates/cases where
applicable.
     1. Label “FRAGILE” items on all sides.
     2. Items, which must be kept in upright position, on 2 sides, label “THIS SIDE UP”.
     3. Items which cannot be store outdoors must be marked on 2 sides with the umbrella symbol.
     4. Stripes should be painted on vessel, tanks and similar equipment to indicate where slings
         must be placed for hoisting. Also label “SLING” in the proper locations.
     5. Cases containing spare parts must be marked “SPARE PARTS” and contain only
         spare parts
     6. “Center of Gravity” and “Front” “back” signs must be clearly marked externally for
         uneven loads and bulky items.
     7. Other markings should conform to the International Rules and Regulations governing
         packing signs and symbols.

FUMIGATION
If the packing material (even the pallet or little part of the package) contains Conifer, fumigation
must be done and original fumigation certificate is needed To ensure the WPM is properly treated
following information must be marked or stamped on the outside packing: IPPC Logo, ISO
country code, unique nrassigned to the company (000), fumigation HT or MB. If the packing
does not contain but contain wood, the shipper should offer "Non.-Conifer Wood Material
Packing Declaration" If the packing material does not contain any wood material the shipper
“should offer original "NON-WOOD material Packing Declaration. This term are only for EU-
countries,USA, Japan and Korea.

STORAGE OF FREIGHT DURING THE EXHIBITION
Exhibitors requiring their freight (as opposed to empty cases) stored during the exhibition
are request to notify Dragon Link Enterprises Ltd. as soon as possible, allowing them to make
special arrangements. Access to freight once stored will be possible at certain times during the
exhibition. These items will be published at a later date. 

STORAGE OF EMPTY CASES
Empty packing case will be automatically removed, stored and returned to the booth at the
close of the exhibition. Every effort will be made to return empty cases to individual booth for
packing at the close of exhibition, but priority will be assigned to exhibitors with hand-carried
items.

RETURN OF EXHIBITS ETC. FOLLOWING THE CLOSE OF THE EXHIBITION
During the exhibition, you will be visited by a member of Dragon Link Enterprises LTD’s staff
who will give you full instruction regarding the repackaging and shipment of your goods.
N. B.It is advisable to include a quantity of spare packing material (e.g. wrapping paper, plastic
foil, etc) in your original shipment to replace any that may be inadvertently destroyed during
unpacking.
All return shipments of exhibit and handling over the exhibits to Chinese Organization will only
are arranged when all customs clearance procedure is complete.
Please bear in mind when planning further use of your exhibits and displays based on receiving the
exhibits in Hong Kong NOT EARLIER THAN two months after the exhibition.

INSURANCE
Please note that all work undertaken by Dragon Link Enterprises Ltd. is at owner’s risk and
no direct insurance on exhibits is provided by us.
Every exhibitor should make certain that all shipments are covered by a full comprehensive
policy from the time of dispatch from works to Guangzhou and return (including exhibition
period), preferably through a company of which the people’s Insurance Company of China is
the agent in Guangzhou. It will be useful in case the exhibitor intends to claim for damages or
loss in China. Exhibitors are free to use their own writers. Otherwise, our company is able to
arrange insurance coverage of exhibits from the points of origin till destination and vice-versa for
re-export. Please let us know if required.

PAYMENT
       A. For Inbound Movement and Closing of Exhibition Exhibits will only be transhipped to
            exhibition upon full payment to “Dragon Link Enterprises Ltd.” by Otc 18, 2008
       B. For Return Shipment
           i) Hong Kong Exhibits: payment should be settled to “Dragon Link Enterprises Ltd.”
              before release of exhibits in Hong Kong.
           ii) Overseas Exhibits For exhibits by air:
              - Payment should be settled to “Dragon Link  Enterprises Ltd.” before release of exhibits in Hongkong.
              For exhibits by sea:
             - Bill  of Lading will be released upon “Dragon Link Enterprises Ltd.” receipt of full
              payment from exhibitor.

Details for our Bank Account as follows:
- HSBC
Causeway Bay Branch
1/F., Causeway Bay Plaza II
463-483 Lockhart Road
Hong Kong For A/C of : Dragon Link (China) Limited
US$ A/C No. : 809-057128-838
Swift Code : HSBCHKHHHKH

TERMS AND CONDITIONS
All services and work undertaken by Dragon Link Enterprises Ltd. are carried out exclusive according to the terms and conditions outlined in the Company Terms and Conditions of Trading,
copies of which are available upon request


North Exhibition International Co. Ltd., Beijing, China
Address: Room 401 338# Guang An Men Nei Str, Beijing China Zip code: 100053